Terms and Conditions
The booking contract is negotiated by the ‘agent’, Integrity Entertainment Group (also known as ICE within the terms and conditions) and is between the ‘client’ and the ‘artist’. In this respect Integrity Entertainment Group acts as an employment agency and by issuing the contract cannot be held liable for the non-payment of fees or the non-fulfillment of the booking.
Once a booking has been confirmed verbally, electronically or in writing, it will be subject to the following legally binding terms and conditions. All booking will then take effect immediately upon confirmation. Once confirmation has been acknowledged, Integrity Entertainment Group will send the client a contract to be signed and returned within 3 working days. Thereafter, the client signed contract will be sent to the artist who in turn will sign it and return it to Integrity Entertainment Group. Both client and artist may keep a copy of this contract for their own records. Integrity Entertainment Group will then act as a delegate between both parties up until the day of the event and for a further 12 months. All changes to any contract must be done through Integrity Entertainment Group. Sometimes the artist and the client may agree to change the time of the show, the fees, or even the date. This must be done with the approval of Integrity Entertainment Group. When acting as an Employment Agency, the ‘client’ agrees to pay a deposit paid within 5 working days after receiving the invoice, which is 15% of the artist’s fee to Integrity Entertainment Group to secure the booking. The balance will be paid at least 14 days prior to the event to Integrity Entertainment Group. This will be held in an Integrity Customer account and will be paid to the artist either on the night of the show (where possible) or no later than 5 working days after the event. On occasions and only if Integrity Entertainment Group is informed, the artiste may be paid on the night of the event subject to all parties in agreement. If the artiste is offered a cheque, the artiste has the right to refuse to perform and will still be due payment for the night. Cheque is not a guaranteed payment on the night. If the client has not kept to this contract detail, the artist has the right to cancel the booking without penalty and the client will forfeit any other previous fees paid. There will also be a cancellation fee due to Integrity Entertainment Group and this and the client will forfeit any other fees paid previously (see cancellation by the client for fees due) Any travel costs will not be included in the calculation of the fees for Integrity Entertainment Group and these will go directly to the Artiste. Should the ‘client’ fail to pay the deposit within the terms specified, the ‘client’ will be in default of the contract, the booking will be cancelled, and the client will be bound by the cancellation clauses mentioned in the cancellations by the ‘client’ section. Please note that for revenue protection reasons the name applied to the ‘Artist’ is the artist’s stage name and not the artists’ legal name.
All times outlined under this contract are approximate. Although the ‘Artist’ will endeavor to start and finish at the outlined times it is not deemed unreasonable for the artist to start or finish no more than 10 minutes before or after an outlined time.
The client cannot cancel a confirmed event contract in any circumstances unless those covered by ‘force majeure’. See Force Majeure paragraph for details. If the client has to cancel the booking for reasons mentioned in Force Majeure, the client will contact Integrity Entertainment Group immediately and likewise Integrity Music and Entertainments will inform the artist immediately. An event cancelled by the client within 7 days of the confirmed booking will not be liable to any cancellation fee providing it is 90 days before the event. Cancellation by the client after 7 days of confirmation and up to 90 days for the event will result in a loss the deposit and 50% of the remaining balance to be paid to the artiste within 14 days. A client cancelling a booking between 60 and 90days of the event will result in the loss of the deposit plus 75% of the remaining balance to be paid by the client to the artist within 14 days. Any cancellations within 60 days of the event booked will result in a loss of the deposit and 100% of the remaining balance payable by the ‘client’ to the ‘artist’ within 14 days. The cancellation fees for the ‘artist’ to be sent to Integrity Entertainment Group who will then forward it to the ‘artist’ within 5 working days of receipt. Any outstanding payments will be owed to the ‘artist’ by the client will be referred to ROTHERHAM and CO recovery section where legal action will be used to collect payments due. V.A.T and other collection charges incurred will be the sole responsibility of the ‘client’
Cancellation by the ‘artist’ is not allowed for any reason unless circumstances covered by ‘Force Majeure’. In the unlikely event the ‘artist’ has to cancel an event, they must immediate inform Integrity Entertainment Group and then must try to find a suitable replacement in standing and similar style at no extra cost to the client. If the client finds no suitable replacement, Integrity Music and Entertainment can suggest other artists at no extra cost to the ‘client’. Should the ‘client’ still feel unhappy about the suggestions; a full refund of all monies paid will be given. Under no circumstances should the ‘client’ allow the suggested replacement artist to perform. The ‘client’ in full will pay for any fees due to the replacement artist. Should the artist cancel an event not covered by force majeure, the client can expect damages from the ‘artist’ of the amount it will cost to get a replacement. The ‘artist’ agrees to pay Integrity Entertainment Group a fee of 20% of the ‘artists’ fee for administration costs. Should the replacement’ artist’ be more expensive, the originally booked ‘artist’ will pay any difference in price to the client.
Late payments by the client to the artist will be subject to a late payment fee of £50.00 per week, every week until the debt is paid. This will be on top of money outstanding. Integrity Entertainment Group will contact their recovery company for legal proceedings to begin to recover costs where necessary.
Any complaints by either ‘client’ or ‘artist’ should be made vocally to Integrity Entertainment Group as soon as possible after the event followed by a written complaint within 2 weeks of the event. Integrity Entertainment Group will act as mediator to avoid the dispute going through the legal route. Should an agreement between the ‘artist’ and the ‘client’ still be reached, both parties must settle their dispute directly via their own legal representatives
Should there be a need to change the schedule of the contract on the day of the event, Integrity Entertainment Group must be told. If this is not possible on the day, the changed items of the contract are to be agreed between the ‘client’ and the ‘artist’. The ‘artist’ is responsible for the collection of any further monies from the client. The extra payment on the day is subject to Integrity Entertainment Group commission fees and the client must disclose this within 2 days of the event. The ‘agency’ has the right to accept or refuse any further payments due at its discretion. If the ‘artist’ cannot perform the full performance on the night through no fault of his or her own, a full payment will be paid by the ‘client’ as per the signed contract. Should the event finish later than expected through no fault of the ‘artist’, the ‘client’ can ask the ‘artist’ to stay on later than scheduled. If the ‘artist’ cannot stay or does not agree with the proposed supplementary fee, the ‘artist’ has the right to refuse to finish later than contracted without penalty. Any additional fees agreed between the ‘client’ and the ‘artist’ outside the signed contract is not the business of Integrity Entertainment Group.
The ‘client’ agrees that any future bookings will be negotiated through Integrity Entertainment Group. The ‘client’ must not go directly to the ‘artist’. If any future bookings are booked individually and not through Integrity Music and Entertainment Agency, the agency will invoice for commission against any resulting work accordingly. The ‘artist’ agrees not to hand out business cards or any promotional or marketing material, any phone numbers, contact details other than those of Integrity Entertainment Group. If the agencies details are not available, the artist agrees to give the phone numbers and email address of a member of the Integrity Music and Entertainment management team. If approached for a future booking by the ‘client’, the ‘artist’ must inform Integrity Entertainment Group. Any other action will be against the terms and conditions of the contract and could lead to the axing of the ‘artist’ from the agency and invoiced against any resulting work accordingly.
A rider is a list of ‘artist’ requirements that is included in the contract before agreed by the client. The rider could include food, hot and cold drinks, changing room facilities, accommodation, technical specifications etc. These requirements will be listed at the front of the contract and agreed before the signing of the contract. Integrity Entertainment Group may mediate or negotiate between the ‘artist’ and the ‘client’ if rider requirements are not agreed. This option is at the discretion of Integrity Entertainment Group management only. The rider forms an integral part of the contract and must be provided by the clients at their own expense. Other expenses agreed by the ‘client’ in the rider at the front of the contract to cover extras such as hotel bills, taxis, waiting around time etc. must be paid for no longer than 30 days after the event once receipts and invoices have been given to the ‘client’ by the ‘artist’. Late payment will be subject to a penalty charge of 20% per 5 working days, every week continuous until payment has been completed.
The ‘artist’ agrees to always give their best performance that is within their ability and is as identical as possible to the marketing CD pack or their performances on internet sites, artists own websites, demo discs etc. The ‘artist’ will make every effort to remain loyal to the client’s wishes within reason and be polite, respectful and considerate to the client, their guests, the staff and management of the event and any other contractors at each event. The ‘artist’ agrees to provide all equipment necessary to undertake their performance at the event unless previous arrangements have been made with the ‘client’ or a third party. It is up to the ‘artist’ to make sure that all legal requirements, public liability insurance (minimum £1,000,000 cover) equipment insurance, insurance for their vehicles and portable appliance testing (P.A.T), and all relevant certificates are up to date and that their equipment are in good working order. Integrity Entertainment Group will not be held responsible for any failings regarding equipment, conduct and certification. The ‘artist’ agrees that the fee they get from the ‘client’, less commission due to Integrity Entertainment Group, is inclusive of ALL expenses except those included within the rider on the front page of the contract. This includes VAT, National Insurance, holiday pay, travelling expenses and any payments due to members of the band or road crew including sound engineers. The intake of excess alcohol and the smoking of any illegal drugs are prohibited before during and after the event while the client and their guests are present. If Integrity Entertainment Group get oral details, followed by a written report from ‘clients’ that any improper, unsociable and disrespectful behaviour has been committed, the ‘artist’ will be notified immediately. The result could lead to the withdrawal of any future events booked with the ‘artist’ and any monies due to the ‘artiste’ for the event will be passed on to the ‘client’ as an apology. The ‘artist’ will refrain from parking their vehicles in restricted areas and respect all non-smoking areas. At the time of agreeing the contract the ‘artist’ must not agree a booking with any other third party that may stop them from fulfilling their commitment to the signed contract with Integrity Music and Entertainment. The artist should be suitably dressed during their performance unless they have the consent of the ‘client’ or their attire is part of an act, such as a tribute act or a look a like.
The client agrees that any of the equipment brought by the ‘artist’ on the day are not available for any other persons unless they have absolute permission from the member of the band responsible for the equipment. On occasions when a member of a contracted band falls ill or has had to pull out through an emergency, a deputy performer will be used. This performer will be of the same standard as the original member and must not hinder or change the performance of the ‘artist’ previously booked. They must also be known to the band and are comfortable with the bands repertoire of songs. The arrangement of the deputy performer must be made with the full knowledge of Integrity Music and Entertainment prior to the event and the agency will pass on the information to the client immediately. There will be no reduction to the ‘artist’ but if the ‘client’ is able to listen to the deputy performer before the event and is not happy with the replacement, the ‘client’ has the right to cancel the booking without penalty and the’ artist’ will be liable for a cancellation fee under the terms of clause 5 under the heading Cancellations by the ‘artist’. If a suitable deputy performer is available, and this performer can satisfy and the conditions of competence outlined in the above paragraph, the ‘artist’ will use the service of a substitute performer rather than cancel the event. If the ‘star performer’ is unavailable, example the person whose name is also the bands name, then a substitute or deputy performer may not be used.
